The IPART Project Manager, Procurement Manager and other IPART staff engaged in Procurement Project must ensure that records are kept that fully and accurately document all stages of a Procurement Project (PLAN, SOURCE and MANAGE) including the Business Case, Tender (RFx) documents, evaluation related documents, approvals, contracts, eMails, etc. in accordance with the State Records Act 1998 (NSW) and the IPART Record Management Policy.
Effective information capture contributes and supports probity. The detail of the documentation should be commensurate with the scale, scope and risk of the Procurement activity and should capture all stages of a Procurement Project
Procurement related documents are to be retained for a period of 7 (Seven) years and may be examined by both internal and external Audit staff, the Independent Commission Against Corruption (ICAC), police and any member of the public under the Government Information (Public Access) Act 2009 (GIPA).